This position is the official custodian of records for all actions taken by the Board of Commissioners. Responsibilities include publishing agendas, preparing minutes, and the informational packets for board meetings, distributing board actions to constitutional officers and department heads, and maintenance of the records.


The Board of Commissioner’s Clerk is the official custodian of County contracts, leases, resolutions, and ordinances. 

Major duties and responsibilities include the following:

  • Distribute the agenda packets and attend all Board of Commissioner meetings
  • Make copies of the agenda packets to be distributed to the public at the meetings 
  • Obtain signatures on all official documents and distribute them to the appropriate personnel 
  • Record minutes of the Board meetings, prepare minutes and distribute to Commissioners 
  • Maintain the official minute books, provide requested information regarding records of the Board as part of the public records
  • Ascertain training schedules for County Commissioners, scheduling for the same and maintaining files to confirm that Commissioners have completed State required training courses/hours
  • Assist with a variety of administrative tasks including, but not limited to, copying, faxing, scanning


  • Thorough knowledge of County ordinances
  • Thorough knowledge of governmental functions on the local, state and federal level
  • Considerable knowledge of recordkeeping and filing techniques
  • Good knowledge of Business English
  • Ability to prepare and maintain accurate reports and records


  • Training from the Association of County Commissioners of Georgia and Carl Vinson Institute of Government. 
  • Must be at least 21 years of age
  • Experience in a similar office setting preferred


  • Professional dress and mannerism at all times
  • Excellent written and verbal skills
  • Excellent time management skills
  • Ability to communicate professionally and courteously with the general public
  • Ability to maintain confidentiality at all times
  • Ability to contribute positively as part of a team, helping with various tasks as required
  • Use of computers, copiers, telephones, faxes, and other general office equipment.
  • Proficiency in keyboarding
  • Competency with Microsoft applications including Microsoft Office, and Google Suites
  • Experience with administrative and clerical procedures


  • Must have and maintain a valid driver’s license


These physical demands are representative of the physical requirements for an employee to successfully perform the essential functions of the Board Clerk job description. Reasonable accommodation can be made to enable people with disabilities to perform the essential functions of this job.

While performing the responsibilities of the job, the employee is required to stand, walk, sit, climb, bend, crouch, and twist to perform such tasks as (EXAMPLES LISTED)

  • Observing the worksite and work duties of others
  • Walking around the work site
  • Lifting supplies, equipment, and files
  • Sitting at a desk or in meetings
  • Reaching for objects
  • Kneeling, bending, or crouching to file or to retrieve objects from lower shelves or the ground
  • Pushing and pulling file drawers or tables and chairs
  • Climbing stairs
  • Twisting from computer to phone 
  • Hand and foot dexterity is required to operate office equipment and paperwork
  • Hearing and speech is necessary to communicate with customers and co-workers in person and by telephone 
  • Good vision is required for all functions
  • This position must be able to lift 25 pounds occasionally


While performing the duties of this job, the employee is usually exposed to a noise level that is low to moderate. 100% of the work is performed in a controlled office environment with regulated heating and air conditioning.  

Physical hazards may include those associated with working in a public environment. 


  • Successful development and implementation of objectives; continuous growth in service provided
  • Ability to work alone or with a team
  • Appropriate and positive interaction with staff, management, volunteers, community groups, professional associates and private citizens
  • The accomplishment of job functions in an effective and timely manner
  • Proficiency in oral and written communication
  • Effectiveness in establishing priorities, working on multiple assignments and concurrent projects
  • Exercise of sound judgment in the absence of specific guidelines
  • Demonstrated ability to thoroughly analyze problems; to meet demanding and changing deadlines in spite of interruptions
  • Adherence to established policies and procedures


Return to the Job Board