The pay scale for this position is between $15 and $17, depending on experience.
The Fire Department Coordinator is responsible for direct supervision and management of the administrative team. The Fire Department Coordinator assists the Fire Chief with administrative details and screens controversial issues for the Chief’s attention. The Fire Department Coordinator regularly communicates with all chief officers and other officials. He/ She will respond to any request for action or information in an efficient and timely manner. The Fire Department Coordinator delivers appropriate response to internal and external customer needs and maintains a professional and courteous demeanor.
- Supervises all administrative team members.
- Supports and assists the Workers Compensation Coordinator as needed.
- Supports and assists with post-accident investigations as needed.
- Performs budget tracking for accounts, purchase order requests, invoice coding, prepares monthly and yearly reports for the County Commissioner, and determines whether the Chiefs and Officers should be notified of controversial issues that need immediate attention.
- In the Fire Chief’s absence, he/ she ensure that requests for action or information are relayed to the Deputy Chief.
- Investigates the nature of various citizen complaints and resolves or recommends appropriate action accordingly.
- Coordinates and collects committee agenda items from all stations, committees, and Chief’s meetings and maintains minutes of all meetings when requested to attend.
- Schedules catering and reservations as required for various meetings and events.
- Provides the Fire Chief with notification and scheduling of commitments made during assigned meetings to meet all required deadlines.
- Reviews and responds to routine correspondence and notifies the Fire Chief of any controversial or urgent matters, ensures that all outgoing correspondence is proofread for accuracy and correctness and is responsible for maintaining and retrieving all files and records for the Fire Chief.
- Assists the Fire Chief in budget preparation and works directly in the accounting software to process purchase orders and track the budget throughout the year.
- Responsible for the application and maintenance of all state and federal grants, and issues, tracks, and maintains files for the purchase order requests for grants.
- Ensures that all staff personnel are informed on all department policies and procedures (SOGs and SOPs). He/ She makes updates and changes to the SOGs and SOPs as requested and provide the updated policies and procedures to the field and Drop Box.
- Composes all letters and memo correspondence from the Fire Chief to the department, other county departments, and outside agencies including, but not limited to, letters of commendation, disciplinary forms, promotional testing scores, memos, and work orders.
- Reviews and submits payroll bi-weekly, maintains employee available time, and maintains leave time request forms for admin.
- Assists department members with the completion of pre and post travel county expense forms.
- Responsible for working with all utilities companies to address any issues with electricity, water, telephone, or internet issues and keeps the station updated on the progress.
- Responsible for organizing and planning of the annual awards banquet. He/ She processes reports for all incentive pay, pension fund, and award recipients.
- Maintains and updates employee salary and rank information for the Fire Chief. Supports and assists Human Resources with the dispersion of applications as needed.
- Works with all members of the administrative team to ensure efficient flow of data and communications as well as timely completion of all requested tasks.
- Assists in developing and implementing the department’s explorer program.
- Other duties as assigned. Duties, responsibilities and activities may change at any time with or without notice.
- Basic knowledge of the Insurance Service Office (ISO) rating schedule (preferred).
- Thorough knowledge of business English, punctuation, spelling, arithmetic, modern office practices, procedures, and equipment.
- Requires excellent verbal and written communication skills including the ability to respond in stressful situations in a calm businesslike manner, with the ability to type 60 wpm with skill and accuracy.
- Ability to keep records, assemble and organize data, and prepare reports, and have excellent organizational skills and manage time effectively.
EDUCATION AND EXPERIENCES
- Associate’s and/or Bachelor’s Degree preferred.
SKILLS AND ABILITIES
- Must be skilled in the use of a PC, NT and Windows applications.
- Excellent at utilizing Microsoft Office programs including Word, Excel, and Power Point.
- Ability to quickly learn to use incident reporting software.
- Strong networking and computer troubleshooting skills (preferred).
CERTIFICATES, LICENSES, REGISTRATIONS
- Valid driver’s license.
- Must acquire certification in NIMS.
- Must complete NFIRS course.
- Must acquire an Advisor Status for the Explorer Program through Boy Scouts of America.
These physical demands are representative of the physical requirements for an employee to successfully perform the essential functions of the Fire Department Coordinator’s job. Reasonable accommodation can be made to enable people with disabilities to perform the essential function of this job.
While performing the responsibilities of the job, the employee is required to be able to lift up to 25 pounds occasionally. He/ She must be able to sit in an office chair at a desk for extended periods of time. He she must be able to stand, sit, squat, bend and reach over his/ her head.
The Fire Department Coordinator will spend the majority of his/ her time in an office environment. On occasion, he/ she will visit fire stations and other locations to assist the department as necessary.
STANDARDS FOR MEASURING PERFORMANCE
- Successful development and implementation of objectives; continuous growth in service provided.
- Effective leadership.
- Appropriate and positive interaction with staff, management, volunteers, community groups and professional associates.
- Accomplishment of job functions in effective and timely manner.
- Proficiency in oral and written communication.
- Effectiveness in establishing priorities, working on multiple assignments and concurrent projects.
- Exercise of sound judgment in the absence of specific guidelines.
- Demonstrated ability to thoroughly analyze problems; to meet demanding and changing deadlines in spite of interruptions.
- Achievement of budgeted expense goals.
- Adherence to established policies and procedures.
To apply for this position, click here to access the General Employment application packet. Fill it out and send the application packet, a resume and cover letter to:
Walker County Government
c/o Tabitha Cantrell, Human Resources Department
P.O. Box 445
LaFayette, GA 30728
You may also e-mail your resume, cover letter and application packet forms to Tabitha Cantrell.