The Payroll and Employee Benefits Clerk is responsible for all payroll functions and tasks which are essential to payroll processing and for complying with federal, state and local wage and hour standards in order to complete the payroll in a timely and accurate manner. In conjunction with the Human Resources Department, this position also manages employee benefits information in the accounting system.
● Gathers and audits timekeeping data and resolves related issues.
● Enters and updates statistical, financial and employee data including direct deposit, tax
withholding, and wage garnishment.
● Develops spreadsheets and reports to verify accuracy.
● Records, balances and reconciles payroll expenses.
● Generates reports on employees’ wages, mandatory and voluntary deductions and
employer taxes and contributions.
● Sets up employee benefits records in the system and performs the necessary
● Calculates and reconciles amounts due to the respective vendors and prepares
● Tracks employee absences and benefit days balances and alerts Human Resources of
● Prepares census data for employee benefits plans and creates reports for Accounting
and Human Resources.
● Other duties as assigned. Duties, responsibilities and activities may change at any time
with or without notice.
EDUCATION AND EXPERIENCES
High school diploma or GED required. College level coursework in accounting or a related field desired. Three to five years of experience in payroll operations.
SKILLS AND ABILITIES
● Experience with Payroll and Benefits databases.
● Ability to manage several complex projects simultaneously while working under pressure
to meet deadlines.
● Knowledge of all pertinent federal and state regulations, filing and compliance
requirements affecting employee benefits programs, including ERISA, COBRA, FMLA,
ADA, SECTION 125, Workers’ Compensation, Medicare, Social Security and DOL
● Effectively communicate in the English language both in writing and orally.
● Accurately add, subtract, multiply, and divide.
● Ability to organize tasks and daily assignments.
● Carry out instructions furnished in written, oral, or diagram form.
● Demonstrated capability to be a self-starter, facilitator, organizer, and innovator.
● Ability to plan and implement projects with little supervision and must be able to work
● Provide excellent customer service at all times and especially in stressful circumstances
by providing friendly interaction with other departments and elected officials ensuring
● LANGUAGE SKILLS: Must be able to communicate effectively (orally and written), possess
excellent presentation skills, and ability to lead discussions and meetings.
● MATHEMATICAL SKILLS: Basic knowledge of math skills. Ability to formulate and evaluate
financial proposals and analyze “deals”
● REASONING ABILITY: Must be able to analyze data, determine trends and apply the results.
Ability to anticipate reactions from the public, elected officials, business community, and
governmental agencies in order to manage various situations.
CERTIFICATES, LICENSES, REGISTRATIONS
These physical demands are representative of the physical requirements for an employee to successfully perform the essential functions of the Payroll and Employee Benefits Clerk’s job. Reasonable accommodation can be made to enable people with disabilities to perform the essential function of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. It requires the ability to lift files, open filing cabinets and bend or stand as necessary. Specific vision abilities required include close vision, distance vision, color vision and ability to focus. While performing the responsibilities of the job, the employee may be required to lift 25 pounds occasionally.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is usually exposed to a noise level that is low to moderate. This is a full-time position. Days and hours of work are normally Monday through Friday, 8:00 A.M. to 5:00 P.M. Occasional evening and weekend work may be required as job duties demand.
STANDARDS FOR MEASURING PERFORMANCE
● Maintain Confidentiality, Credibility and Trust
● Successful development and implementation of objectives; continuous growth in service
● Ability to work alone or with a team.
● Appropriate and positive interaction with elected officials, staff, management, volunteers,
community groups, professional associates, and private citizens.
● The accomplishment of job functions in an effective and timely manner.
● Proficiency in oral and written communication.
● Effectiveness in establishing priorities, working on multiple assignments, and concurrent
● Exercise of sound judgment in the absence of specific guidelines.
● Demonstrated ability to thoroughly analyze problems; to meet demanding and changing
deadlines in spite of interruptions.
● Adherence to established policies and procedures.